The Efficient Way To Manage Data Migration

Outlining a plan is the most critical element of a migration. Every migration needs a certain amount of strategic digital transformation of the information moving from the source repository to the destination. Considerations need to include mapping metadata, folder structure, search capabilities, and many other elements that will help users to find appropriate data. It is imperative that you take the time to identify the problems you have and what is necessary to move forward.

Why Do Migrations Fail?

There are numerous causes for this, most of which revolve around lack of planning. While many businesses share the same requirement to find data efficiently, they frequently contrast on how they land there. There are many sources at your disposal when it comes to data sorting, but without a strong plan in place, these programs can fail to perform. Be sure you’ve crossed your t’s and dotted your i’s before migrating.

Wave has been performing enterprise migrations and delivering strategic planning services since the 1990s. We’ve executed migrations for customers utilizing OpenText, Microsoft, IBM, Paperclip, and more.

Our experienced team comprehends the different challenges that can occur in both modern and conventional ECM platforms and we’ve distilled our approach over the years as technology has expanded. Leverage our proficiency to implement a prosperous migration and digital transformation.

What Should You Consider When Planning A Data Migration?

Take An Inventory

Take the the time to assess what you own, how it’s organized, the quantity and what types of information you have, and any elements you need for example versions, annotations, and workflows.
Clean & Organize

Data migrations resemble moving to a new residence- determine what you want to keep and what you can get rid of. Maybe you have data that is obsolete. While reviewing your content, take a minute to pinpoint places for betterment especially as it applies to your operational methods and metadata.
Test The Migration Process

Next, you should evaluate your migration and determine a criteria to see how long the migration will be. Also, perform a data swap test to ensure your migration pipeline is free of snags.
Check In Regularly

If you see that your migration will take longer than expected during the criteria evaluating process, be sure to implement regular checkpoints during that cycle and make sure no errors arise. If they do, you can change your project plan.
Validate Your End Result

To ensure that your final product in the destination platform matches what you started with in the source platform, have a acceptance procedure in place. If you’ve done data regulation during the migration, your acceptance should be able to account for that.
Account For New Content

Sometimes it’s not possible to make the complete system non-editable during a migration, and new content is added. You’ll want to ensure to show any new metadata and any new information that’s included.
Leverage AI Where Possible

Many programs now offer Artificial Intelligence features that can automate the content cataloging portion of your migration. Should you decide to use this tool, you can leverage existing metadata, and enhance it with the help of your AI capabilities.